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How to apply for a property

All occupants of the property (over the age of 18 years) must be referenced and included on the tenancy agreement. Each person should complete a tenancy application form.

Criteria for tenancy

Tenants are required to earn a certain income level in order to ensure they can cover the rental payments. Your annual income must exceed two and a half times the annual rent for the property.   Joint tenants are referenced on their share of the rent.

Tenancy application forms

Please complete all areas of the application form, marking any that are not applicable. Please note unless you are self employed without an accountant, we do not require six months of bank statements at application stage. It is important that all contact details for your referees are completed in full, we need these details to obtain your references and if information is missing, this will delay your application. You should notify your chosen referees in advance in order that they anticipate contact from Endsleigh, the referencing agency we use on our behalf. We find this assists us in receiving their replies promptly. Whilst we ask you to supply a proposed move in date, this is provisional and no tenancy can commence prior to the completion of references. 



Administration charge

In order to remove the property from the market and to cover our costs, an administration charge of £135.00 per property is applicable, (joint or single) and is charged at the time of application. Applications cannot be processed without the required information and administration charge. We regret that this charge cannot be refunded should your application not be successful. We can accept payment by debit card or credit card. Please note there will be an additional charge of 2% for the use of a credit card. Please note that at the commencement of your tenancy, monies payable for your deposit and rent due are payable by debit or credit card, we cannot accept personal cheque or for security reasons cash. An application does not guarantee an offer of tenancy.

Proof of Identity

To comply with our tenancy fraud policy we will require all applicants to supply good quality copies of photo ID, proof of income and proof of address. We will not be able to carry out a sign up if these have not been supplied.

Document checks

From 1 February 2016, you’ll have to show that you have a right to rent property in England if:

• you’re starting a new tenancy
• there’s a break in your tenancy

We are required to check your original documents and the documents of any other adults living in the property. Prior to the start of the tenancy we will ask you to either visit our office at Pelham Road or arrange an appointment with you to check your documents in person. Please provide colour copies of your documents.   The Lettings Team will advise you which documents are required, in most cases this will be a valid passport. 
If you are unable to provide the required documents because you have an application pending, please let us know your Home Office reference number and we can verify your right to rent with the Home Office.

Repeat checks

You won’t have a further check if you stay in the same property and one of the following applies:
• you’re British or from an EU country
• you have no time limit on your right to the stay in the UK
If you have a limited right to stay in the UK, eg you’re on a visa, your landlord will have to make a repeat check.
Your landlord will ask to see your documents again just before your permission to stay runs out, or after 12 months, whichever is longer.

Completion of referencing

On completion of referencing we will contact you to arrange an appointment for you to sign the tenancy documentation. All applicants  will be required to sign the legal documents prior to the release of keys.

We will give you a breakdown of the initial monies that you need to pay in order to start your tenancy. The first months rent must be paid in advance and will be apportioned as necessary should your Landlord require future rent payments on the first of the month. This being the case should your tenancy commence on or following the 15th of the month, you will be required to pay the remainder of that month in addition to the following months rent. Your direct debit will commence on the 1st day of the second month.

You will also be required to pay a tenancy deposit prior to taking possession. This is held by the Deposit Protection Scheme (DPS) and money can be deducted from this, on your vacation, to cover the cost of any damage caused during your tenancy. NCHA is a member of the DPS and your tenancy deposit will be registered with them on receipt in order to comply with the housing Act 2004. The amount of your tenancy deposit will be equivalent to the amount of one month's rent plus £100.00. An inventory and schedule of condition will be taken at the start of the tenancy in order to protect both your own and your Landlord's rights. In some circumstances a tenancy deposit of two month's rent plus £100 will be required.

The first months rent, remainder of the current month and the tenancy deposit is payable at the sign up appointment.

Rent payment

All rent is payable in advance, whether demanded or not by Direct Debit.  When the tenancy commencement date has been agreed and prior to the release of keys,  we will contact you by phone to set up the direct debit.  

Should you have any queries regarding your application please contact Premier Sales and Lets on 01158 443 444 or email: lets@ncha.org.uk

At the sign-up

We will arrange to carry out the tenancy sign up at the property and all names included in the tenancy agreement will need to be present unless agreed otherwise. You will need to bring with you:

Bank details to complete the direct debit form if it has not already been set up

Debit/ credit card to make rent and deposit payment

 For further information on renting in the private rental sector, we recommend reading the government's How to Rent guide:
www.gov.uk/government/publications/how-to-rent


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